Rhode Island Small Business Compliance Checklist

Your Year-at-a-Glance for Taxes, Reports & Key Deadlines

🗓️ JANUARY – MARCH

Jan 31:

  • Send W-2s to employees

  • Send 1099-NECs to contractors

  • File Form 940 (Federal Unemployment)

  • File Form 941 Q4 (Quarterly Payroll Tax)

  • File RI T-941 Q4 (State Withholding)

  • File RI TX-17 Q4 (Withholding Reconciliation for Q4)

Mar 15:

  • S-Corp (1120-S) and Partnership (1065) returns due

  • Or file extension

  • Pay any tax due with extension

🗓️ APRIL – JUNE

Apr 15:

  • Individual (1040, SMLLC, Sole Props) and C-Corp (1120) returns due

  • Deadline for Q1 Estimated Taxes (1040-ES / RI-1040ES)

  • File extensions if needed. Pay any tax due with extension

Apr 30:

  • File Form 941 Q1

  • File RI T-941 Q1

  • File RI TX-17 Q1

May 1:

  • Rhode Island Annual Reports due for LLCs, corporations, and nonprofits

June 15:

  • Deadline for Q2 Estimated Taxes

🗓️ JULY – SEPTEMBER

July 31:

  • File Form 941 Q2

  • File RI T-941 Q2

  • File RI TX-17 Q2

Sept 15:

  • Final deadline for S-Corp and Partnership returns on extension

🗓️ OCTOBER – DECEMBER

Oct 15:

  • Final deadline for 1040 and 1120 returns on extension

Oct 31:

  • File Form 941 Q3

  • File RI T-941 Q3

  • File RI TX-17 Q3

Dec 31:

  • Finalize year-end books

  • Prep for W-2s and 1099s

  • Review eligibility for tip credit or payroll adjustments

💡 Ongoing Reminders

  • Sales Tax Filing: Monthly, quarterly, or annually at https://tax.ri.gov

  • Estimated Taxes Due: Apr 15, Jun 15, Sep 15, Jan 15 (following year)

  • Maintain Business Info: Keep current with the RI Secretary of State

  • Payroll Compliance: Stay compliant with IRS and RI DLT

  • Monthly Bookkeeping: Reconcile bank accounts, categorize transactions, and clean up your books before they become a crime scene